Adding the Hall Plan & Linking Booths

A clickable plan comes from two things: the SVG file on the event and the booth numbers on the exhibitors. Hall plans belong to the event – not to the exhibitor and not to the location.

Adding a hall plan

1. 1
   Open the event

   Not the exhibitor – the fair itself.

2. 2
   “Add SVG map”

   In the “Hall plans (event only)” box. The media library opens; choose the SVG file and confirm.

3. 3
   Check the “Import hall plan” dialog

   It shows a preview, the floors found with their rooms (tab name editable) and notes: how many named objects there are and how many of them belong to an exhibitor, duplicate names, object names taken over as IDs and elements outside every floor.

4. 4
   “Import”

   Each floor gets a file and a row of its own. Its rooms are already in place as pills; if a location with the floor’s name exists, it becomes the parent location.

5. 5
   Order

   Drag the rows by the handle on the left into the desired order – that’s how the tabs appear in the front end.

6. 6
   Update

   Only then is the plan available in the front end. On saving, the plugin creates whatever is still missing in the location list.

What else the dialog offers

• Labels that match existing locations: a tick adds them as rooms as well.
• Preview: hovering over a floor highlights it.
• No floors found: if the file has several top-level groups, mark the floors by hand and choose “Use marked groups as floors” – or take the file as a single tab.
• “Use file unchanged”: the file is attached as one plan without processing. Object names are then not translated into IDs.

Setting up a row by hand

For a file without floor names, or to adjust a row afterwards:

1. 1
   Tab name

   e.g. “Hall 01”. It appears on the tab above the plan.

2. 2
   Parent location

   A drop-down of all top-level halls. If the hall exists, its rooms appear as pills at once – and the hall itself is added too. If it doesn’t exist yet, leave the menu alone; then the tab name becomes the hall.

3. 3
   Add rooms

   Typing and Enter creates a pill, the × removes it.

Upload new version

Rows from an import show below the preview which file they come from, plus the button “Upload new version”. It replaces the floors with a revised file – the plugin recognises them by name:

• Tab name, order and rooms added by hand stay.
• New rooms are added.
• A floor missing from the new file is marked “not in the current file”, but not deleted.

Why the hall is included as a pill

The exhibitor ↔ plan assignment works by comparing names: an exhibitor belongs to the plan whose tab name or room list contains their location. If you don’t need the hall, remove its pill with the × – the other rooms stay.

The plan is ready when …

• the SVG file is attached to the event (or one row per floor),
• the names of the booth areas match the exhibitors’ booth IDs,
• each row has its parent location chosen and its rooms entered,
• the exhibitors carry one of these locations,
• the page contains [event_hall_plan] with the right parent_id,
• and a click on a booth area opens the info sheet.